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CueSetter

Free · Excel and Word

Free run of show template

A run of show (ROS) template for corporate events, conferences and galas, in Excel and Word. One row per segment with number, start time, duration, title and notes for every department. Free, no sign-up, and ready for the lighting desk.

01

What a run of show needs

A run of show is the schedule the whole crew calls the event from. Ours has the columns that matter on show day:

  • # – the segment number the show caller uses
  • Start – the clock time the segment begins
  • Duration – in minutes, so overruns are easy to spot
  • Title – the segment: walk-in, opening video, keynote, panel, award, break
  • Notes – mics, playback, lighting, stage changes

The file is called run-sheet-template: run of show, run sheet and running order are the same document with different names. See what a run sheet is for the full list.

02

Tips for an event or conference

  1. 1Give every segment a number, including walk-in, breaks and walk-out. They are moments the lighting changes too.
  2. 2Put each speaker or award on its own row, so each gets its own cue.
  3. 3When a segment is added late, number it between its neighbours (4.5) instead of renumbering the rest.
  4. 4Change the version number at the top every time you send it out, and say what changed.
  5. 5Send it as Excel, Word or a PDF exported from them – not a scan.

03

From run of show to lighting cues

The lighting operator can drop the file into CueSetter and get a grandMA3 macro that builds one named cue per segment, numbered like the run of show. It works the same with a run of show you didn’t make from this template, as long as it is a PDF, Word or Excel file.

Working on a concert or a TV show instead? The running order template explains set lists and sub-cues.

For producers

Send this to your lighting operator

Using the template for your show? Send the lighting operator a short note. If they run grandMA3, they can turn the run sheet into a named cue list on the console.

Send by e-mail →

Attach the run sheet before you send it.

The message

Run sheet for grandMA3

Hi,

The run sheet for the show is attached.

If you run grandMA3, you can turn it into a named cue list at https://cuesetter.com/app. Upload the file and download a macro that builds the sequence with one cue per item. It runs in the browser, so the run sheet stays on your machine.

The template it is made from: https://cuesetter.com/run-of-show-template

Questions

Frequently asked questions

What is a run of show?

The minute-by-minute schedule of an event: every segment in order, with start time, duration and what happens. In the US it is the usual name for what the UK calls a run sheet or running order.

What should a run of show include?

At least a number, start time, duration and title for every segment, plus notes for the departments that act on it. Put the event name, date, venue and a version number at the top.

Is the run of show template free?

Yes. Download the Excel or Word file and use it as you like, with no sign-up and no account.

Run sheet in. Cue list out.

Try it with your next run sheet, or see how it works with our sample.

Try it now →Try the sample run sheet