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CueSetter

Free · Excel and Word

Free running order template

A running order template for concerts, festivals and live TV, in Excel and Word. Each act or item gets a row with number, start time, duration and title, and the set list goes in the same cell, one song per line. Free, no sign-up.

01

Built around the set list

In a concert running order the songs matter as much as the acts. The template keeps both together:

  • One row per act or item, with # for the number called on intercom
  • Start and duration, so changeovers and curfew are visible
  • The act’s name on the first line of the title cell, and its songs on the lines below
  • Notes for sound, lighting, video and stage

The file is called run-sheet-template; in the UK the same document is often called the running order. More names in what a run sheet is.

02

How to write a running order the crew can follow

  1. 1Number every item, including changeovers and the interval.
  2. 2Write the songs under the act, one per line, in the order they are played.
  3. 3When an item is added, give it a number between its neighbours (6.5), so the numbers on everyone’s paper still match.
  4. 4Put the show, date, venue and a version number at the top, and change the version every time.
  5. 5Send the Excel or Word file, or a PDF exported from it.

03

From running order to grandMA3

Upload the running order to CueSetter: every item becomes a named cue in a grandMA3 sequence, numbered like the running order. Press Split on an act and each song becomes a sub-cue – 6.1, 6.2, 6.3. Sub-cues and decimal cue numbers explains the numbering.

Planning a conference or corporate event? The run of show template has tips for segments and speakers.

For producers

Send this to your lighting operator

Using the template for your show? Send the lighting operator a short note. If they run grandMA3, they can turn the run sheet into a named cue list on the console.

Send by e-mail →

Attach the run sheet before you send it.

The message

Run sheet for grandMA3

Hi,

The run sheet for the show is attached.

If you run grandMA3, you can turn it into a named cue list at https://cuesetter.com/app. Upload the file and download a macro that builds the sequence with one cue per item. It runs in the browser, so the run sheet stays on your machine.

The template it is made from: https://cuesetter.com/running-order-template

Questions

Frequently asked questions

What is a running order?

The order of a show, item by item, with times: acts, songs, speeches and changeovers. It is the usual UK name for a run sheet, especially in concerts and TV.

What is the difference between a running order and a set list?

A set list is the songs one act plays. A running order is the whole show, and often includes each act’s set list.

Is the running order template free?

Yes. Download the Excel or Word file and use it as you like, with no sign-up and no account.

Run sheet in. Cue list out.

Try it with your next run sheet, or see how it works with our sample.

Try it now →Try the sample run sheet